Overview: About Receiving
On this page:
What Is Receiving?
Receiving is the act of recording receipt of goods or services ordered in order to authorize payment.
When to Record Receiving Information
At Stanford, departments are required to enter receiving information in iProcurement for:
- Capital equipment purchases
- Goods or services over $5000
- Rapid Purchase Order (RPO) Fabrications
- Non-capital purchases over $2,500, departments must either:
- Enter receiving information in iProcurement, or
- If the vendor delivered the invoice to the department along with the goods or services, the receiver should write "OK to pay" on the invoice, sign it, and send it to Accounts Payable.
Accounts Payable cannot pay invoices for such orders until and unless receiving information is recorded.
Departments may choose to record receiving information for other purchases for their own record-keeping purposes, but they are not required to do so.
How to Record Receiving Information
Users access the Receiving function in iProcurement by clicking on the Receiving tab at the top of the iProcurement home page. All of the user's currently active requisitions appear under "Requisitions to Receive." Once receiving information has been entered for a requisition, the requisition will appear under "My receipts at a Glance."
For more detail, see Quick Steps: Receive Goods or Services.