Overview: Purchasing Cards (Pcards)

Learn how to:
Use a Stanford Purchasing Card (PCard) to make business purchases under $2,500. There are two types of purchasing cards; Individual PCards and Department PCards. All PCard purchases require verification and approval.

For:  Individual or Department PCard holders (Approved Faculty, Staff, Administrators, Student-employees)

To learn more about Pcards, including roles and responsibilities, see Overview: About the PCard Module of Oracle Financials.

To apply for an Individual or Department PCard, complete the PCard Application Form and see how to get access to the PCard verification module of Oracle Financials.

 

Not sure if a PCard is the right purchasing method?

• Review Purchasing Methods used at Stanford

Employee with an Individual PCard

Understand PCard policy

Make purchase

Retain receipts

Employee Using a Department PCard

Understand PCard policy

Request PCard from department holder

Make purchase

Return PCard to department holder with receipts

Transaction Verifier

Receive email notification of transaction

Verify PCard transactions

Dispute a transaction (if required)

Transaction Approver

Receive email notification of transaction requiring approval

Approve / edit PCard verifications

Accounts Payable Department

Receive monthly bank invoice

Review / reconcile invoice

Pay invoice