Overview: Purchasing Items Using Standard Purchase Orders (STD)
Learn how to:
Initiate a purchase for items over $2,500 through the Stanford
Procurement Department. Requires access to iProcurement.
For: Faculty, Staff, Administrators, Student-employees
Not sure if a Standard Purchase Order (STD) is the best method for purchasing the items you need?
Initiate Requisition
Employee Requesting Purchase
Understand Standard Purchase Order policy
Know what account # (PTA) to charge order to. For help, see Quick Steps: Identify Existing Project, Task, Award (PTA)
Request standard purchase order / change order
Approve Requisition
Designated Approver
Receive email notification of requisition
Approve / edit purchase requisition
Place Purchase Order
Central Office Buyer
The buyer will create your Standard Purchase Order and place it with the vendor
Receive / Return Goods or Services
Employee Requesting Purchase
Receive goods or services in iProcurement if the order is for capital equipment or non-capital goods with an amount more than $5,000
Return goods to vendor (if necessary) and transact return in iProcurement
If the invoice is sent to the department instead of directly to Accounts Payable, write the PO number, “OK to pay” and fax the invoice to Accounts Payable. For detailed instructions, see Quick Steps: Process an Invoice.
